Social Security Number Disclosure

Disclosure of your Social Security Number is permitted under Section 7 of the Federal Privacy Act of 1974.  For health insurance and other employee benefit plans; our vendor partners indicate that SSNs are mandatory to identify individuals enrolling for coverage.  Further, a new Mandatory Insurer Reporting Law, Section 111 of Public Law 110-173, requires group health plan insurers to report SSNs in order for Medicare to coordinate payments with other insurance benefits.  The SSNs for you and those of your family may be requested for these purposes.  If you have questions about when or why a particular plan requires your social security number, please contact the vendor partner directly.

Effective Dates

Group health insurance benefits for new hires become effective on the first day of the month after the employee has completed working one full month (i.e. if the hire date is July 9, the benefits would start September 1 or if the hire date is July 1, the benefits would start August 1.

Insurance coverage is on a 12-month plan year cycle that begins July 1 and ends June 30. Employees have the opportunity to make changes to their insurance program during an annual open enrollment period which precedes the plan year. These changes become effective on the first day of the new plan year.

However, the short-term disability plan and the voluntary life plan each have active at work requirements. Employees who are newly enrolling or requesting an increase in coverage for either of these plans must meet the active at work requirements on July 1 in order for these benefits to become effective.

Current employees who receive an increase in hours or are hired into a position that is benefit eligible will receive health insurance benefits based from the date he / she starts the increase in hours.

You must complete and submit your on-line enrollment within 31 days of your hire date or increase in hours for coverage to be effective. Failure to enroll during your initial enrollment will delay your enrollment until the next open enrollment period and coverage may be subject to pre-existing conditions.

Open Enrollment

Open Enrollment is the annual time period when employees may make changes to their group insurance benefits without a qualifying change of status. Open enrollment is typically held during a designated time period in April-May. Changes made during open enrollment become effective on July 1. Carrier representatives and District Human Resources staff will be available to answer questions during open enrollment.  Pursuant to Arizona Revised Statutes, An accountable health plan that provides an annual enrollment period of at least thirty-one days may deny enrollment to a late enrollee until the next annual open enrollment period or may require acceptable evidence of insurability.  The open enrollment portal is currently: CLOSED

Qualifying Change of Status

If a plan member has any of the qualifying change of status situations during the Plan Year (July 1 - June 30), the plan member will be allowed to make a midyear change in their coverage selections and change who is covered under the plan. The plan must be notified in writing within thirty-one (31) days of the qualifying change:

• Change in legal marital status: marriage, divorce, legal separation, annulment, death of spouse.
• Change in the number of dependents: birth, adoption, or death of dependent child.
• Change in employment status or work schedule: start or termination of employment or change in employment status of the employee, their spouse or their dependent child.
• Change in dependent status: age, or any other reason provided under the definition of eligible dependent.
• Change of residence or worksite: if the change impairs the plan member's ability to access the services of In-Network providers.
• Change required under the terms of a Qualified Medical Child Support Order (QMCSO).
• Eligibility for coverage under Medicare or Medicaid.
• Cancellation of coverage under Medicare or Medicaid .
• Increase in the cost of the benefits.
• Significant changes in the benefits.
• Changes in spouse's, former spouse's or dependent's coverage through their employer

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